1. Introduction

M Squared Construction & Refurbishment Ltd (“we”, “us”, “our”) is committed to protecting your personal data.
This Privacy Policy explains what information we collect, how we use it, and your rights under UK GDPR.

By contacting us, using our website, or engaging our services, you agree to the terms of this policy.

2. Who We Are

M Squared Construction & Refurbishment Ltd
Registered in England & Wales
ICO Registered Data Controller
Email: info@msquaredconstruction.co.uk
Address: 53 Mildmay Road, Romford, RM7 7DA

3. The Information We Collect

We may collect the following types of personal data:

Clients - Name, Contact Details, Project details, Payment information

Subcontractors & Suppliers - Contact details, Insurance documents, Qualifications, Payment details

Employees - HR, payroll and performance information

Website Enquiries - Contact form submissions; IP address (security and analytics)

4. How We Use Your Information

We process personal data to:

• Provide quotations and manage construction projects
• Communicate with clients, suppliers and subcontractors
• Manage invoicing, payments and accounts
• Ensure health & safety compliance
• Meet legal and regulatory obligations
• Manage employment and HR processes

We do not sell personal data.

5. Lawful Bases for Processing

We rely on the following lawful bases under UK GDPR:

• Contract – to provide quotes, carry out works and manage projects
• Legal obligation – tax, accounting, employment law, health & safety
• Legitimate interests – fraud prevention, business operations
• Consent – where required (e.g., marketing)

6. Sharing Your Information

We may share data with:

• Accountants and financial service providers
• Subcontractors working on your project
• HMRC and regulatory bodies
• Insurance companies
• IT, email and cloud‑storage providers
• Law enforcement (if required)

We only share what is necessary.

7. Data Security

We protect your data using:

• Encrypted devices
• Password‑protected systems
• Secure cloud storage
• Restricted access controls

8. Data Retention

We keep personal data only as long as needed

9. Your Rights

You have the right to:

• Access your data
• Request correction or deletion
• Object to processing
• Request restriction
• Request data portability
• Withdraw consent (where applicable)

To exercise your rights, contact us at info@msquaredconstruction.co.uk

You may also complain to the ICO.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data please contact us.